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Calculate the benefits of BEST’s vendor recons module

Our tool helps you quantify the positive impact and savings gained by automating vendor reconciliations with BEST in SAP.

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1 Approximate Annual Figures

Approximately how many vendor statement reconciliations are done per year?

How many FTEs (Full Time Equivalents) are required to match, reconcile, approve and report on vendor reconciliations?

What currency are you operating in?

What is the total annual average approximate cost of one of the above  FTEs (including gross pay, HR and management costs, equipment costs,  office space costs etc)?

2 Approximate Statement Sizes & Processing Times

What percentage(%) of statements are SMALL (i.e. 1 page)?

Time in hours it takes to reconcile a SMALL statement per your current process.

(Includes requesting statement; querying / downloading SAP; querying downloading other vendor invoice tools; matching statement lines; categorising and balancing reconciliation; reconciliation approval; blocking payment of unmatched SAP items; sending recon to vendor and internally to business; management reporting).

What percentage(%) of statements are MEDIUM (i.e. 2 to 3 pages)?

Time in hours it takes to reconcile a MEDIUM statement per your current process.

(Includes requesting statement; querying / downloading SAP; querying downloading other vendor invoice tools; matching statement lines; categorising and balancing reconciliation; reconciliation approval; blocking payment of unmatched SAP items; sending recons to vendor and internally to business; management reporting).

What percentage(%) of statements are LARGE (i.e. more than 3 pages)?

Time in hours it takes to reconcile a LARGE statement per your current process.

(Includes requesting statement; querying / downloading SAP; querying downloading other vendor invoice tools; matching statement lines; categorising and balancing reconciliation; reconciliation approval; blocking payment of unmatched SAP items; sending recons to vendor and internally to business; management reporting).

3 Approximates / Assumptions of Vendor Spend

Approximate annual value of vendor spend?

Estimated / assumed percentage of vendor spend that includes statement credits not taken that could be taken if clearly and timeously identified on the vendor reconciliation.

Estimated / assumed percentage of vendor spend that can be reduced by settlement discounts that could be taken if missing invoices clearly and timeously identified on the vendor reconciliation.

Estimated / assumed percentage of vendor spend where payment  of incorrect invoices could be avoided if clearly and timeously identified  on the vendor reconciliation.

Other vendor spend improvements or savings that can be made? Provided approximate estimated value. For example, as vendor personnel spend less time on mundane matching and producing of reports, more time can be spent on resolving unreconciled items and other queries. Cleaner creditor accounts should result, as well as a push back up the procurement chain to improve, for example, pricing data, goods receiving practices, invoice handling and processing, etc. Can a very approximate estimate of annual improvements / savings be made for this?

Briefly note the types of other vendor spend savings if provided above.

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