BEST Reader Modules – automate loading and reading of statements and remittances to SAP

Automate the Loading of Documents into SAP with BEST Reader Modules

Reduce manual processing within the BEST modules by using our additional Reader modules. This optical character recognition software is fully integrated with SAP, BEST Vendor Recons and BEST Customer Clearing.

BEST Statement Reader

BEST Statement Reader automates the loading of supplier statements into SAP. Once a statement has been loaded, BEST Vendor Recons receives, validates and reconciles it.

BEST Vendor Recons allows users to upload Excel statements into SAP and provides a fast copy-and-capture facility for smaller statements. BEST Statement Reader can be used to load Excel or PDF statement files automatically when they are not supplied in a predefined Excel or EDI format.

BEST Statement Reader can monitor an email inbox to which PDF or Excel statements are sent. It detaches the statement files from the emails and loads them into SAP automatically.

Statement files can use a variety of layouts because BEST Statement Reader is configured specifically to read supplier statements. Users can maintain missing information directly in SAP to ensure that statements are loaded successfully.

During implementation, supplier statements are mapped by the BEST team. This knowledge is then transferred to an identified member of the client’s team, enabling future statement mapping and continued automation.

BEST achieves statement-reading automation rates of close to 100% for some clients. Across Reader clients, an average automation rate of approximately 85% was recorded when reviewing a recent month.

View BEST Vendor Recons client processing statistics and automation results.

The process flow below shows how BEST Statement Reader automates the loading of supplier statements into SAP and BEST Vendor Recons for reconciliation.

BEST Remittance Reader

BEST Customer Clearing automates the allocation of customer payments and the clearing of customer accounts in SAP. BEST Remittance Reader supports this process by automatically reading and loading large customer remittances.

A dedicated email address can be created for customers to send their remittance advice documents to. Each different remittance format is mapped so that, once received and read, the PDF or Excel remittance advice can be translated automatically into an XML file.

The XML file and the original PDF or Excel document are sent to SAP through either a shared directory or a predefined email address.

Client feedback on BEST Remittance Reader and BEST Customer Clearing includes:

• Loading remittances previously took hours or days but can now be completed within minutes.
• Remittance line clearing rates of 97% can be achieved with minimal manual effort.
• Finance teams have more time for customer query resolution and can focus more closely on debt collection.
• Auditors have provided positive feedback on the automated process and supporting controls.

Integration with Other Reader Solutions

Already using another document Reader but need to integrate it with SAP and the BEST modules? BEST can receive and integrate files produced by other Reader solutions.

Find out more about the BEST modules that use automated document reading:

• BEST Vendor Recons
• BEST Customer Clearing

Contact BEST to arrange a demonstration and discover how our SAP-integrated solutions could support your finance team.