How Konica Minolta Transformed Vendor Recons in SAP With BEST

For finance teams managing high transaction volumes, supplier statement reconciliation can become one of the most time-consuming and error-prone parts of month-end. Manual matching across thousands of lines not only slows the close, but also leaves too much room for inconsistency and risk. At Konica Minolta South Africa, the team decided to bring automation directly inside SAP to resolve this challenge.

Manual Processes Limiting Control

Before implementing BEST, Konica Minolta’s finance team managed supplier statement reconciliations manually. Statements arrived in multiple formats, often requiring hours of spreadsheet manipulation before balances could even be compared.

Time pressures meant not every supplier could be reconciled each month. Incomplete matches and hidden formula errors made it difficult to maintain a clear audit trail, and visibility across reconciliations was limited. The team needed a better way to manage complexity and reduce manual effort without losing control.

Why Konica Minolta Chose BEST

Konica Minolta wanted a solution that worked natively inside SAP so it wouldn’t rely on external integrations or disrupt existing processes. After reviewing several options, BEST stood out for its SAP-certified integration, ease of implementation, and proven ability to deliver fast, measurable results. For the finance team, this meant no new systems to maintain and no separate databases to manage. Automation could happen in SAP, where the data already lived.

Automation Within SAP

With BEST Vendor Recons, Konica Minolta’s reconciliation process was transformed. Supplier statements are now uploaded, matched, and validated directly inside SAP, with unmatched lines automatically identified for review. The finance team no longer needs to export data into spreadsheets or rely on manual checks. Every reconciliation is visible within the system, complete with built-in audit trails and approval workflows. The result is faster month-ends, stronger controls, and more confidence in supplier balances.

Gains in Efficiency

Konica Minolta achieved 99.08% line-level auto-matching and only 0.91% of lines required manual review giving the team a clear, exception-based workflow instead of having to review everything line by line.

By bringing reconciliation automation inside SAP, the finance team improved accuracy, transparency, and consistency and freed up time for higher-value tasks such as analysis and supplier management.

Trust, Control, And Clarity

With automation embedded in SAP, Konica Minolta’s finance team gained complete visibility and assurance. Reconciliations now run smoothly across reporting periods, and month-end cycles are faster and less stressful. For Konica Minolta, the change was a step toward greater financial control and audit confidence.

Building on Success

Konica Minolta’s success highlights how SAP-native automation delivers measurable improvements without adding complexity. By keeping reconciliations within SAP, finance teams can improve visibility, reduce manual effort, and achieve faster, more reliable closes.

Get in touch to discover how BEST can help your finance team achieve the same results.